A CMMS (Computerized maintenance management system) software is very necessary that helps in maintaining the database of data and all the other information which is related to all the operations of an organisation including the maintenance.
This also hugely helps all the maintenance workers in an organisation to perform their job more efficiently and with a greater level of efficiency because most of the information is stored in the software.
Not only can this but the managers also make better decisions as they are well aware of what’s going on in the organisation. Therefore it can be seen that there are various uses of CMMS for an organisation. Some of the most essential ones are mentioned below in this article.
1- With the help of this software, the workers can submit their work related requests directly into the system. When they do so, an email is sent to them which is regarding the status if the request that they had put in. this way the maintenance manager of the company will only get a limited number of phone calls. Therefore this software is essential as it prioritize the work and also lists the work requests according to their type.
2. For the recurring activities that take place in the organisation a proper schedule can be set by the maintenance departments, with the help of a CMMS software. This is because all the preventive maintenance procedures are generated automatically by this system as work orders and also they are assembled according to the timeline for their completion. Preventive repairs and inspections would also be included in the same. This also helps in ensuring that all the work is done and everything is done in proper time and very efficiently.
3. Problems like low productivity, constant damages that occur to any of the equipment and even their rising costs can be addressed in a very effective manner with the help of this software. The maintenance costs that any company occurs are considered as an additional expense by the organisation. Therefore it is also the responsibility of the facility manager to do this within a certain limited budget. With the help of CMMS which is basically a facilities management software, the managers can easily keep a track of all the broken down machineries and equipment along with the cost that will be incurred on their repair. Troubleshooting repairs thus becomes very easy through this software.
4. It is a common problem in all the companies that the storerooms are rather unorganised. All the facility mangers have to deal with unorganised and undocumented storerooms. If they need any kind of supplies for a particular situation, they will also have trouble looking for it.
Equipment tracking software that is a part of CMMS can help them keep their office storeroom organised and keep a track of all the equipment. They can also arrange all the spare parts according to their need and use in the company. They would also know which parts they would need and can form an effective budget for it.